Audio Visual Design Guidelines

Key Relationships within the University

4 views August 31, 2018 aetm 0

Quality AV installations and Venues cannot be developed in isolation and its important to consider the views and requirements from a variety of university stakeholders. By developing these key relationships, they can contribute to the overall design and success of the space.

Facilities/Building Services

This group is responsible for the allocation and management of physical space within a university. They are important as they will drive the building standards, furniture and room use of a space and may also appoint builders/contractors to undertake much of the physical construction work. Key areas of focus:

  • Electrical and Data Installation
  • Room Booking Systems
  • Lighting works
  • Any HVAC or BMS integration
  • Swipe Access\Physical Access to space
  • Security Cameras and Emergency Evacuation integration

Academic Learning

This group is mainly responsible for the requirements for of the space if its used for teaching. They will drive the functional requirements of the space and technology. Key areas of focus:

  • Key Functional Requirements
  • Pedagogical teaching models
  • Academic Training and Support

Timetabling and Room Booking

Responsible for the allocation of class to space and mapping of space usage. Key areas of focus:

  • Space Utilisation
  • Timetabling\Space allocation


As more AV venues and technologies are being delivered over the network, engage with the IT Network team is becoming more critical to the delivery of successful projects. Key areas of focus are:

  • VLAN\Port Allocations
  • Multicast Network Setups – Configuration of IGMP
  • Switch Configuration
  • Wireless Configuration for Wireless Presentation

Support and Field Service Teams

These teams deal with the support and maintenance of the AV venues and systems and will need input\consultation with the proposed technologies in AV venues. Key areas of focus:

  • Spares\Replacement models for equipment
  • Key Vendors\Integrators
  • UI Interface changes
  • Remote Support and Monitoring
  • Project Handover

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