Audio Visual Design Guidelines

Key Relationships within the Organisation

78 views August 31, 2018 October 17, 2019 aetm 0

Quality AV installations and venues cannot be developed in isolation and it is important to consider the views and requirements from a variety of university stakeholders. By developing these key relationships, they can contribute to the overall design and success of a project.  

Facilities Management/Property Services

This group is responsible for the allocation and management of physical space within a university. They are important as they will drive the building standards, furniture, usage and may also appoint builders and/or contractors to undertake much of the physical construction work. Key areas of focus are:

  • electrical and data installation
  • acoustics
  • lighting
  • interior design and aesethics
  • structural engineering
  • HVAC and BMS integration
  • physical access to space (including swipe cards)
  • security cameras
  • fire and emergency evacuation integration
  • room booking systems


Academic Learning

This group is mainly responsible for the requirements if a space is used for teaching. They will drive the functional requirements of the space. 

  • pedagogical  teaching models
  • academic training and support


Timetabling and Room Booking

The team responsible for the allocation of  spaces.

  • timetabling of classes into locations
  • mapping of space usage and utilisation



As modern AV venues and technologies are being delivered over the network, engaging with the IT network team is critical to the delivery of successful projects. 

  • subnet design
  • VLAN/port allocations
  • switch configuration
  • multicast network setups
  • wireless controller configuration for wireless presentation
  • IoT (Internet of Things) considerations

Further information can be found in the AV over IP section.


Support and Field Service Teams

These teams deal with the support and maintenance of venues and systems and will need input and consultation with regards to the proposed technologies in AV venues. 

  • spares and replacement equipment
  • user interfaces and experience
  • training
  • remote support and monitoring
  • project handover and acceptance
  • support model compliance

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