Audio Visual Design Guidelines

Process

293 views August 31, 2018 October 17, 2019 aetm 0

The design of modern learning spaces with integrated educational technology requires a coordinated project team and collaborative process from the earliest stages of project definition and concept design.  The solutions needed to meet the requirements of modern teaching and learning require carefully integrated AV solutions with often highly sophisticated media and communications technology. 

The educational technology solution chosen for each venue can substantially change the spatial requirements and budget for learning spaces. Therefore, it is critical to consider AV solutions at the early feasibility stages of a project. To formulate a budget or architectural concept without the early input of AV expertise will put the project at an unnecessary risk and may lead to increased costs, suboptimal technology options, and impact negatively on user functionality. The most cost effective time to make changes is early in the project lifecycle.

AV design expertise is required at the earliest feasibility stages to:
  • meet with stakeholders to discuss the functionality requirements of those who will use the spaces 
  • provide technology options with clients and stakeholders including the organisation’s AV support staff
  • provide feedback to the project team on physical space and services to support the conceptual technology design and organisational standards
  • develop a technology brief that can then be incorporated into the project feasibility assessment and preliminary budget estimate
  • develop a design brief or Request for Proposal (RFP) where an AV consultant is to be engaged from the market

Any successful project which includes a professional audiovisual installation must provide for clear definition and management of goals, processes, resources, and responsibilities between the design and installation project teams and the client.  This becomes even more vital in the education environment where new installations must function in the context of existing integrated AV systems, and the needs of a diverse end user group.

AETM supports the following statement from the Audiovisual & Integrated Experience Association (AVIXA) : A properly documented audiovisual system provides the information necessary to understand and implement the system goals and project requirements in a logical and efficient manner. The documentation should complement and coordinate related architectural, engineering, and construction documentation1

Whether a particular project involves a consultant, a design and construct (D&C) contract, or an in-house fit-out supplied by the organisation; it is vital that the project team not only properly document, but also consult adequately (in a timely fashion) with the organisation’s audiovisual services staff.

This section provides guidance as to how this may best be achieved.


1 ANSI/INFOCOMM 2M-2010: Standard Guide for Audiovisual Systems Design and Coordination Processes.

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