In addition to the AV designer, the institution’s AV Services staff should be involved in briefings during the project definition/development phase. AV solutions in modern learning spaces have changed dramatically in recent years and AV presentation and communications technology for meeting spaces is often a critical facility for research collaboration. The knowledge that academic staff have of presentation and communications technology is often based on what they have had in the past. The AV services staff can use their experience of modern educational technology and the institution to assist clients and project staff to identify affordable technology options that best fit the current and future educational needs
To allow AV Services to participate effectively they should be advised in writing of the proposed:
- Critical dates and milestones
- Project Stakeholders
- External Consultants
In preparation of budgets, the existing Audio Visual Infrastructure and the level of support from University AV Services must be taken into account.
Where a project proposes a modification of any existing audio visual facilities or where building works will directly or indirectly affect existing systems, the Project Planner /Manager must advise the institution’s audio visual services management in writing during the project definition stage.