Small-scale systems may include up to a dozen digital signage endpoints. Content may be managed by stand-alone media players with onboard capability of running schedules and playlists. Administrators and content managers interact directly with the media player to update content, schedules, or playlists.
Common one-to-one management examples:
- a display connected to a device which allows a web browser connection to its IP address with onboard content management software, which has its own administrator username and password
- A display that is capable of playing a playlist of content stored locally on a standalone media player, memory card or USB storage device
One-to-Many Remote Management
Organisations such as Universities often require large-scale systems which include many signage endpoints connected via an IP network. Content for multiple media players may be managed efficiently via a software or web dashboard through which administrators and content managers interact with the connected signage media players.
Recommended one-to-many remote management features:
- Administrators and content managers may log in to a central management dashboard (either software installed on user’s computer, or a web browser address)
- Access privileges to allow administrators full access control, while content managers may only update images and playlists. Each user may be given unique login credentials
- Reports on the status of each connected digital signage media player
- Allows efficient management of individual, or groups of digital signage media players (e.g. ground floor reception digital sign, or all lift lobby signage displays)
- Allows content to be uploaded, scheduled, and published to individual, or groups of signage media players (e.g. play promotions playlist for all corridor signage displays during September)
- May integrate with building warning and alarm systems (e.g. play emergency evacuation playlist for all signage displays when fire alarm triggers)
The digital signage Content Management System (CMS) server software may be running on-premise, cloud-based or a hybrid depending on the product and service deployed. Planning and deployment of the software dashboard and CMS must be factored in to ICT architecture design.